Wednesday, January 1, 2014

Which Tax Deductions Apply to You as a Writer? By Danica Favorite

I don't want to depress you on this first day of the new year, but if you're like me, you're already thinking about all those receipts and spending records from the past twelve months. Today, I'm rerunning a popular post from 2013 by Danica Favorite. Hopefully, the information helps you as you prepare for the upcoming tax time. -- Sandy

Danica - There are a lot of legitimate deductions a writer can take for his or her writing business. But there are also a few deductions writers take that aren't deductible. I'm going to share a few of the most common.

The first thing I want to address is what you CAN deduct. The IRS standard for what is deductible for your business is what is REASONABLE and NECESSARY for your business. So what's reasonable and necessary? That's something the IRS does not define, but as a business owner deducting that expense, you should be prepared to explain how it's necessary for your business as well as a standard business practice among writers.

Here are a few suggested items you might be able to deduct:

·         Ink, paper, mailing supplies, and other office expenses.
·         Research materials
·         Conferences and other writing related education
·         Professional memberships
·         Advertising
·         Transportation Expenses
·         Meals and Entertainment
·         Business gifts
·         Legal and Professional Service
·         Other writing tools
·         Utilities
·         Computers and other equipment. NOTE! These should be depreciated and only in the proportion of business use. Care should be taken to determine the amount, if any, personal use can be attributed to these items

One thing I'd like to point out as a commonly missed deduction are your transporation expenses. When you take trips to the post office to mail things related to your writing business, or you're going to meet another writer for critique, be sure to track your mileage!

As far as deductions that people think are legitimate but aren't, I'm going to give the most commonly abused deduction by writers (at least in my experience). Business clothes. Unfortunately, the IRS has very specifically stated that the business clothes you're buying to wear to conferences are not deductible. A lot of writers try to claim it, but it's not legitimate. I know some writers have said, “but I claim business clothes every year.” But there's a problem with that logic. If the IRS chooses to audit those returns, that deduction will be disallowed, and the writer will be responsible for paying penalties and interest on the additional tax levied based on that mistaken deduction. Remember- just because you've deducted something, doesn't mean that it's a legitimate deduction. Even if you've gotten away with it in the past, the IRS has the right to take a look at previous years' returns and change them.

Another deduction mistake is taking a deduction for the entire cost of an item that is used for both personal and business expenses. For example, many writers want to deduct the cost of their Internet service. This is a legitimate business expense. However, if you have the Internet service in your home, and the rest of your family uses it, then part of it is personal use. So you need to apportion the amount of business use and only deduct that amount on your tax return.

As you can see, there are a number of great deductions you can take for your writing business. Just remember that they need to be reasonable and necessary for your writing business. Keep in mind that you need to only deduct the business portion of your expenses, and be cautious about deducting anything that the IRS doesn't allow.

What business deductions do you take for your writing business? Are there any that you're thinking of adjusting?


Danica Favorite works as an online moderator for a major publisher where she connects readers and writers with new fiction releases. Having spent time in the corporate world teaching tax law and preparing taxes, she much prefers fiction to numbers. You can connect with her at